SSC HSC EXAM User Manual Internal Assmt
SSC HSC EXAM User Manual Internal Assessment Marks Entry Module
User Manual for Practical Marks and Gredes
Open the website of the state board (mahahsscboard.in) and click on the "Internal / Practical Marks & Grades" link to access the Internal Assessment marks entry module, which is available on the right side of the home page of the State Boards official website.
Login to the Pre-Examination Web Portal
After clicking on the link, a login page will be opened. Users are required to enter their login id and password. Schools / Junior Colleges can use their existing user id and password of current application forms system.
Please note that, login of school/junior colleges can be used by the respective Headmaster/Principal. This login will be used as "Checker" login for various activities to be performed in the system.
Based on the type of the users, system will provide the various menus / options which can be used by the users.
If school/junior colleges are logging-in first time in this system, then you are required to submit your valid "Mobile Number and Email id". Kindly enter the valid mobile number and email id. Once the valid mobile number and email id is entered, system will send separate One Time Password (OTP) to mobile number and email id. Users are required to enter the respective OTP to validate the entered mobile number and email id.
New User Creation (i.e., Maker user)
After login from Checker user (i.e., Principal or Headmaster), checker is required to create some maker user (may be teacher or clerk) for the entry of internal assessment marks. In this system, Maker user are required to enter the marks and sent to checker user. Checker users are required to verify / update the marks entered by the maker user and submit to the Divisional Board.
To create the maker user, click on Admin menu (available on left side of the screen) and select 'Users'. On right side, list of all the existing user (if already created) will be displayed.
Click on "Add New User" button to add new user.
On user creation page, Checker is required to enter required details of maker users such as name of the teacher/clerk in the Employee Name field, valid Mobile Number and Email id of the user and User role. User role can be a teacher or clerk. User type and college name will be displayed by default based on your login details.
Login Id for this newly created user will be autogenerated based on the type of the school / junior college. User Id is generally the index number of the school / junior college and the number of users created so far under the respective school/junior college.
Once the
required information is filled, click on "Save" button available on
the bottom of the page. Below message will appear, which indicates that the
User is created successfully.
The maker user will receive a temporary password on the provided mobile number and email id.
Creation of Maker & Checker workflow
Once the maker user is created successfully, now the checker is required to create the maker-checker workflow.
To create the maker-checker workflow, go to 'Admin' menu and click on 'Maker & Checker' sub menu
On the maker & checker page, checker name will be selected by default, which is name of the HM/ Principal of the school/junior college.
Select at least one maker by clicking in the check box provided; multiple makers can also be selected. Once, required number of maker users are selected, click on "Save" button to save the maker & checker workflow.
Marks/Grade Entry
Maker will receive email and SMS notification (as shown below), where Login Id and Temporary Password (system generated) will be provided. In case the mail is not received, user should also check 'Spam' folder of the mailbox.
The maker user can use these credentials to login into the system.
Please not that, maker users are required to change the system generated temporary password upon first time login with personalized, unique, and strong password.
Users are required to change their password regularly.
Maker user can enter these 'User Id' and 'Password'
on the login page, as received in the system generated email
Internal Assessment Marks Entry Module
Inside Marks/Grade link from the left-hand side menu, click on 'SSC Marks/Grade' (for Schools) or 'HSC Marks/Grade' (for Junior Colleges) to access the functionality of Marks/Grade entry. On this page maker can see all the subjects in their School/Jr. College for which Marks/Grades need to be entered.
Details of Subjects such as Subject Name & Medium are displayed in first two columns. 'Number of pages' column show the total number pages on which marks/grades need to be entered; total 48 seat numbers are displayed on each page. 'Marks to Enter' column shows the total seat numbers for which marks need to be entered by the maker. 'Marks Entered' column show the total seat numbers for which marks/grade entry is done. 'Status' column will show 'Pending' status when marks/grades entry is yet to be started by the maker.
Blank templates are to be used by the Schools/Jr. Colleges to note down the seat number wise Marks/Grades while conducting internal/ practical/oral examinations. To download Blank Templates of the subjects, click on download button in the 'Blank Templates' column.
Maker has to perform the marks/grades entry task by referring to the seat number wise marks/grades noted down on blank templates while conducting internal/practical/oral examinations. To enter Marks/Grade for a particular subject, maker has to click on 'Edit/View Marks' button provided in front of that subject.
Click on 'Edit View
Sample Blank Template pdf file is shown below. School/Jr. College need to take printouts of the same to note down the seat number wise marks/grades during internal/practical/oral examinations.
Details visible on the Marks / Grade entry page are as shown
below
Maker has to enter Marks/Grades in the box provided in front
of each seat number by referring the seat number wise marks/grades noted on
blank templates during the conduction of internal/practical/oral examinations.
Maker has to enter marks/grades without making any mistakes; maker has to
ensure correctness of marks/grades entered. 'System Error/Status' column
displays any errors/warnings such as error for more than out of marks entered,
error for marks/grade entry box left blank, warning for student marked absent,
etc.
Click on next page number to go to that page and continue
the Marks Entry process. Maker should make sure that the 'Green Tick' appears
next to the page number, which indicates that the marks entered on that page
are without any errors.
'Green Tick' shows that the
For the subject where grades need to be entered, maker needs
to select the appropriate grade from the dropdown in front of each seat number.
'Send For Checker Approval' button will be activated only after all mark/grade entries have been completed without any errors, click on 'Send For Checker Approval' button to send the Marks Entered of the subject to the Checker. Maker cannot make any changes to the marks entered after the marks are sent to Checker for approval.
A pop-up
message will appear warning maker that no changes can be made once the marks
entered for the subject are sent for Checker's approval. Maker should click on
'Yes' if the marks entered are correct or else click on 'No' and edit the marks
entered.
Checker
Validation and Approval Process
On the login
page enter 'User ID' and 'Password' of 'Checker' (Principal/Headmaster) of the
School/Junior College
Inside Checker
login in HSC Marks / Grade (for colleges) or SSC Marks / Grade (for schools),
the status 'Sent for Approval' will be displayed for the subject which is sent
by maker for approval of the checker.
Checker needs to click on 'Edit/ View Marks' button provided in front of that subject
Checker needs to click on 'Edit/ View Marks' button provided in front of that subject
Principal/
Headmaster, as a checker, shall check marks entered against all the seat
numbers for correctness and shall click in the check box provided at the bottom
of the page having instruction "All above marks/grades have been validated
and approved." After this checker shall click on the 'Save' button
After
validating and saving the page by Checker, 'Page Approved' message will appear
next the page number in the page selection drop down, this message indicates
that the marks on the page are checked and validated by the Principal /
Headmaster (as a checker).
Checker shall repeat the checking and validation process on next page
In case if the
Principal / Headmaster, as a checker, makes any changes in the marks/grades
entered by the maker, then to validate the change in the marks/grades, the
checker has to again click in the check box provided at the bottom of the page
having instruction "All above marks/grades have been validated and
approved." After this checker shall click on the 'Save' button.
When Principal/Headmaster, as a Checker, checks and validates each page in the particular subject, 'Page Approved' message will be shown against all the pages in that subject.
When
Principal/Headmaster, as a Checker, checks and validates each page in the
particular subject, 'Page Approved' message will be shown against all the pages
in that subject.
Sending All Subjects for Board's Approval
When Principal / Headmaster, as a Checker, checks and validates each page in the subject, the status 'Approved By Checker' will be displayed for the subject.
When all the subjects are approved by the checker, 'Send To Board Approval' button will be activated, by clicking on this button the Principal / Headmaster of the School/Junior College should sent the marks/grades entered, approved and validated for all the subjects to the Board.
When Principal / Headmaster, as a Checker, checks and validates each page in the subject, the status 'Approved By Checker' will be displayed for the subject.
When all the subjects are approved by the checker, 'Send To Board Approval' button will be activated, by clicking on this button the Principal / Headmaster of the School/Junior College should sent the marks/grades entered, approved and validated for all the subjects to the Board.
A pop-up message will appear warning Checker that no changes
can be made once the marks entered for the subject are sent for Board's
approval. Checker should click on 'Yes' if the marks entered are correct or
else click on 'No' and edit the marks entered.
Status of all the subjects will change to 'Sent for Board
Approval', when the Checker has sent the marks/grades for Board's approval
After submitting the marks/grades for Board's Approval, Principal/Headmaster should download Final Mark List from the button provided against each subject and should submit the hard copies of the same with signature and school/junior college stamp to the concerned Divisional Board.
After submitting the marks/grades for Board's Approval, Principal/Headmaster should download Final Mark List from the button provided against each subject and should submit the hard copies of the same with signature and school/junior college stamp to the concerned Divisional Board.
Final Marks List pdf file is as shown below; School/Junior
College need to submit the signed and stamped physical copy of the same to the
concerned Divisional Board.
HSC परीक्षा SSC परीक्षा फेब्रुवारी-मार्च २०२४ अंतिम वेळापत्रक
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